Volunteer with LQAF

Join us for the 37th La Quinta Arts Festival from March 7–10, 2019 and be part of the experience that artists have ranked #1 in the nation!

Producing the #1 Fine Art Festival takes the support of over 200 volunteers and thousands of volunteer hours. As a fundraiser and community event, La Quinta Arts Festival helps support the livelihood of working artists and provides Visual Art scholarships for college-bound students from the Coachella Valley. Your passion to serve arts and education is a great service to our community.

HOW YOU CAN MAKE A DIFFERENCE

Volunteers are the backbone of our event! Artists and patrons continue to recognize our volunteers on their commitment to ensuring a top-notch experience. Volunteers participate with professionalism and fun in a unique behind-the-scenes experience at one of the top Art Festivals in the nation. Volunteers are led by Chairpeople at 16 locations on the Festival site including Hospitality, Ticket Sales, Exit Gates, Festival Store, and Festival Concierge. We appreciate your interest and look forward to having you join our spectacular team of volunteers!

VOLUNTEER FOR THE 2019 LA QUINTA ARTS FESTIVAL 

Save the Date: March 7-10, 2019

Priority Volunteer Registration for La Quinta Arts Festival 2019 will begin September 10, 2018. Open enrollment will begin September 24, 2018 and end February 8, 2019. 

NEW  VOLUNTEERS: It is required of all new volunteers to attend a New Volunteer Orientation. Orientations are individual, one hour meetings and will be held in the LQAF Office. Once you have submitted your profile with desired shifts, the Volunteer Coordinator will arrange a date to meet and discuss your schedule and job position. You will not be approved to volunteer until you complete the Orientation.” There will be no Orientations after February 8, 2019.

Important Volunteer Dates


All Volunteer Meeting – Wellness Center Multipurpose Room
February 23, 2019
9:00AM to 10:30AM
Receive your volunteer packet, name badge, and t-shirt.

Last Chance Meeting – Wellness Center Stage
March 4, 2019
1:00PM to 3:00PM
If you missed the Volunteer Meeting, this is your last chance to pick up the volunteer packet with your credentials and t-shirt! Staff will move offices to Wellness Center starting on this date and will only be available through Helpline at 760-895-9858.

 Chairperson Meeting – LQAF Office
January 23, 2019
11:00AM to 1:00PM

Ambassador Training
January 30, 2019 (LQAF Office)
10:30AM to 12:00PM
AND
February 23, 2019 (after volunteer meeting on Festival site)
10:30AM to 11:00AM

Sponsor & Information Booth Meeting – LQAF Office
February 26, 2019
11:00AM to 12:00PM

Helpline Coordinator Meeting – LQAF Office
February 27, 2019
10:00AM to 11:30AM

Finance Calculator Training – LQAF Office
Only 3 people per shift; please request on VolunteerLocal.
Thursday, February 21:  3:30 PM
Friday, February 22:  10:00 AM & 3:30 PM
Saturday, February 23:  In LQAF Office after Volunteer Meeting (11 AM)

Purple Pass Training – In Wellness Center Computer Room
*The following dates are not confirmed with PurplePass
Wednesday, March 6, 2019:
Ticket Sellers: 10:00 AM & 11:00 AM
Ticket Sales & Scanner Chairpeople: 12:00 PM
Retail Cashier & Chairpeople: 1:00 PM

Chairperson Countdown Meeting – Ballroom Stage
March 6, 2019
2:00 PM
Volunteer Coordinator will give Radio Training and Check In/Out instructions. Supply list and bag for each location will be provided to Chairpeople to verify.

REGISTRATION

Registration will open in September 2018. * New this year * Register here via at VolunteerLocal to efficiently schedule your shifts. 

Sign Up To Volunteer
Click to sign up online

To participate, we ask that volunteers sign up for a minimum of two shifts. Shifts are typically four hours in length and include opportunities for breaks. Complete a total of four shifts (16 hours) and your name will be automatically entered into a raffle to win a gift!

How VolunteerLocal Works:

  • Click the link sent to you or found on the LQAF Volunteer Webpage (psst… it’s here)
  • Select your desired shifts — must be a minimum of two shifts.
  • Complete Volunteer Profile.
  • Read and sign Volunteer Agreement and Liability Release.
  • Click “Ready to Volunteer!” and a confirmation email will be sent to you (Please check your spam folder if you do not see it.) Review or cancel shifts by clicking the link in your confirmation message.

Additional resources and helpful information can be found by reading the LQAF Volunteer Handbook 2019

Priority Registration Volunteers – If you volunteered in 2018, you will receive an email with a link and password(s) to select your schedule for 2019. After you enter the password(s), you will see the list of shifts available. Complete Profile and Submit. If you have received more than one password, enter the first to select shifts and then enter the second to view separate shifts before completing your profile. Submit.

Open Enrollment Volunteers – If you are new to volunteering in 2019 or it’s been a while since your last Festival, click to sign up online at the VolunteerLocal link below after September 24, 2018. There will be no password necessary.

Contact Jasmine for any assistance or troubleshooting: 760.564.1244 x 106.

To make your application process faster and convenient, our available volunteer positions are listed below.  These are also listed on VolunteerLocal shift descriptions with more details. VolunteerLocal is being used for better transparency regarding expectations of the Volunteer and allows for a pleasant registration experience. These brief descriptions do not describe the duties in full. Please contact Jasmine Duran at 760.564.1244 x 106 to find out more about your specific interest.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Volunteer Positions for La Quinta Arts Festival 

Volunteers are representatives of La Quinta Arts Foundation. We want your experience as a volunteer to be fun and fulfilling while serving the mission of LQAF. 

Ambassadors: Ambassadors are floaters on Festival grounds and will complete tasks asked of them from Artists, Patrons, or Staff including booth sitting, lunch delivery, and delivery of receipt books to booths. Volunteers must be 18+ years, able to walk for four hours, and commit to three training sessions prior to La Quinta Arts Festival 2019.

Artist Registration: Our Registration volunteers work a full-day shift for up to two days prior to opening day to help facilitate La Quinta Arts Festival® paperwork.

Helpline: Our Helpline Support Team provides assistance to Artists and Patrons throughout the Festival. This task requires the volunteer to be moving for long periods of time. Helpline Support may be asked to run errands, booth sit, deliver receipt books, deliver lunches or escort patrons.

Hospitality: Serve snacks, water, and coffee with a smile to artist and volunteers during Artist Registration & Set Up and throughout La Quinta Arts Festival! Volunteers are also responsible for maintaining the appearance of the Wellness Center Patio. Lifting (15 lbs.) may be required.

Ticket Sellers: Located at both East and West Entrances, Ticket Sellers are often the first to greet patrons to La Quinta Arts Festival. This is a seated position with cash handling experience and 1 hour of PurplePass POS training required.

Ticket Scanners & Greeters: This position welcomes patrons into the site, scans their tickets, and provides them with festival programs. This is a standing position.

Exit Gates & Receipt Takers: Thank patrons for sharing the day with us and for being advocates of the arts! If a patron leaving Festival has made a purchase, Gold Receipts are collected by the Gate volunteer for LQAF records.

Festival Store: Shirts, hats, memberships, ticket upgrades, and the Festival Poster are all on sale at the Festival Store.  We find volunteers with cash handling and top-notch customer service experience do well here!

Information Booth: We couldn’t have the experience of La Quinta Arts Festival without our partners and sponsors! The Information Booth supplies information on sponsors, how Festival is operated, who is attending, and volunteers can coordinate lunch or dinner reservations for a patron on the spot! Training for this position takes place before the Festival with the Volunteer Coordinator.

Festival Concierge: Placed throughout the breath-taking La Quinta Arts Festival® site our Concierges make sure everyone feels at home – no upside-down map left unturned! Festival Concierges are armed with a notebook of knowledge that includes everything and anything a patron might ask. Yes, we mean anything! This is a self-directed, seated position. Training will take place in the office prior to Festival with the Volunteer Coordinator.

Customer Pick Up: Patrons are provided with the option to leave their purchased art with Customer Pick Up while they continue to enjoy the Festival. Patrons or artist will sign in or out a purchased piece to be taken home the same day of purchase. No over-night stays, lifting, or assistance to car.

Site Support: Golf Cart drivers assist Artists from parking lot to Booth without loading or unloading of cart. Golf cart volunteers must be 18+ years and possess a valid driver’s license. Volunteers are asked to sign a liability release to operate the golf cart at the time of their shift.

Finance Calculator and Support: Our team works non-stop for a week of crunching numbers and organizing receipts. Finance Calculator volunteers must have knowledge and experience using 10-key and attend training prior to La Quinta Arts Festival 2019.

 

Training Resources
PurplePass Tutorial Videos
Ticket Scanners: https://www.youtube.com/watch?v=_NM1FsrMTiA
Ticket Sales: https://www.youtube.com/watch?v=owiM2HtXjx4

VolunteerLocal (Chairpeople Only)
Check In/Check Out Volunteers: https://youtu.be/MJ7g4dl7_pM

All other volunteer positions will receive training on-site. Please arrive 15 minute prior to the beginning of your shift and report to your Chairperson. Read all documents, communications, and materials provided to you.

Additional resources and helpful information can be found by reading the LQAF Volunteer Handbook 2019