This webpage features key information for confirmed artists, including important dates, deadlines, links to required forms and opportunities.
DECEMBER 1, 2018
Complete and return the following by December 1, 2018:
Return forms and payments to:
LA QUINTA ARTS FOUNDATION
78-150 CALLE TAMPICO, SUITE 215
LA QUINTA, CA 92253
DECEMBER AND JANUARY
ARTIST MARKETING OPPORTUNITIES – Deadlines in December and January
Follow this link for Artist Marketing Opportunities
LA QUINTA ARTS FESTIVAL SITE MAP
Follow this link for La Quinta Arts Festival 2019 Site Map
In December and January, artists pay balance based on the size of their booth, use of electricity and boxed lunch orders.
LUNCH REQUEST FORM
Each Artist Booth (regardless of size or the number of artists in your booth) is entitled to ONE complimentary box lunch each of the four days of Festival. The order form was emailed to artists in mid-January 2019, and the deadline to order lunches was Friday, February 8th.
REQUIRED PERMITS, LICENSES AND TAXES
1. California Seller’s Permit:Artist agrees to obtain a California Seller’s Permit adding the Festival address (78495 Calle Tampico, La Quinta, CA 92253) as a selling location.
Obtain information and register at http://www.cdtfa.ca.gov/services/permits-licenses.htm. Register online for a seller’s permit, use tax account, or other tax and fee programs. Many applicants will be able to obtain their permit immediately after they submit their application.
Artist must present California Seller’s Permit number in writing to LQAF by February 1, 2019.
2. City of La Quinta Vehicle Business License: This form is available online at: http://www.laquintaca.gov/business/the-hub-permit-center/business-licences. Select either “Business Outside the City of La Quinta” if you are not a resident of the city of La Quinta or “Business Inside the City of La Quinta” if you are a local resident. Click on the link and complete the application, enclose a check and mail to Business License Division, City of La Quinta, 78495 Calle Tampico, La Quinta, CA 92253. Do not send to LQAF.
Artist agrees to obtain a City of La Quinta Vehicle Business License prior to artist check-in.
PLAN YOUR BOOTH SETUP
View Exhibition Canopy Staking and Display Requirements in ARTIST INFORMATION GUIDE 2019 .
Bright Event Rentals welcomes artists to complete the fillable PDF reservation form for rental items most frequently requested for La Quinta Arts Festival. Click here for the reservation form, and email completed form to firstname.lastname@example.org or Sales-PS@bright.com.
To order any of the items listed or other items from their website, bright.com, contact Sharon Wyler email@example.com or Sales-PS@bright.com or at 760.343.5110. They require a 100% payment by credit card when the order is placed to reserve the equipment. The credit card also acts as a security deposit. You are free to make changes to your order (increase or decrease) up to Friday 02/22/19 provided the equipment is available.
Unfortunately, no company offers Pro Panels here in the Coachella Valley.
Event Registration & Setup
March 5 & March 6, 2019
Artist Load In:
All large work must be set up on Tuesday, March 5, 2019. Artist must complete all booth set-ups by Wednesday, March 6, 2019 at the designated time. Artist will be assigned a set-up date in January 2019. Gates open to the public on Thursday, March 7, 2019. Artist may not set-up Artist’s entire booth display on the date the Festival opens. Artist may complete finishing touches to Artist’s booth and bring in fragile art before the Festival opens at 10am. Artist agrees to comply with the Load In and Set Up schedule in ARTIST INFORMATION GUIDE 2019.
View Exhibition Canopy Staking and Display Requirements in ARTIST INFORMATION GUIDE 2019.
La Quinta Arts Festival – Daily Hours
March 7, 8, 9, 10 2019, 10am – 5pm
Artist Presence: Artist agrees to be present and in Artist’s booth all posted hours of the Festival. Festival hours are 10am to 5pm. Artist must present photo identification at check-in.
ARTIST FESTIVAL SCHEDULE
|Registration||9am – 5pm||9am – 5pm|
|Load-In||9am – 9pm||8am – 9pm|
|Artist Gate Hours||9am – 9pm||8am – 9pm||7am –8pm||8am-6pm||8am-6pm||8am-9pm||7:30am-12noon|
La Quinta Arts Festival requires artists pay a 20% show fee for all art sales made at, or as a result of participating in La Quinta Arts Festival.
Key Finance Rules:
Daily Collection of Receipt Books: Even if you have NO SALES, turn in at least one book per day. Turn in all books with sales. All artists will bring their receipt book(s) to the Finance Office (Hospitality Patio – North side of Wellness Center), at the end of each day, Thursday, Friday, Saturday, and Sunday. At 8:30am on Friday, Saturday, and Sunday mornings, artists will pick up their receipt book from the Finance Office.
Sunday 5pm Checkout: Prior to breaking down your booth, turn in all receipt books to the Finance Office (Hospitality Patio – North side of Wellness Center), then immediately return to your booth to close down. This includes unused books. After close of Festival, do not leave with receipt books.
Commissioned Work – Deposits
March 10 & 11, 2019
Artist Load out: Loud out begins Sunday evening, March 10, after Artists have checked-out with Finance. Do not plan to remove large art in the dark, as it is dangerous to you and others. Only Labor For Hire available for Sunday evening load out. Monday, March 11 – Volunteers with flatbed golf carts will be available to assist load out at no charge. Labor for Hire is also available. You can sign up for both of these services in advance on the Wellness Center Patio. The fence will be taken down and our security terminates at 12:00 Noon so all artists must be off the Festival site by early afternoon.